1. THE NAME OF THE CLUB
a) The club will be called: Velo Club Bridgford Community Amateur Sports Club
b) Colloquially known as Velo Club Bridgford or VCB
2. THE PURPOSE OF THE CLUB
a) The purpose of the Club is to provide facilities for and promote the amateur sport of cycling in West Bridgford and the surrounding local area.
3. PERMITTED MEANS OF ADVANCING THE PURPOSES
a) The Committee has the power to:
i. Acquire and provide grounds, equipment, coaching, training and riding facilities, services, clubhouse, transport, medical and related facilities.
ii. Provide coaching, training, medical treatment, and related social and other activities and services.
iii. Take out any insurance for the club, employees, contractors, riders, guests and third parties.
iv. Raise funds by appeals, subscriptions, and charges.
v. Open bank accounts
vi. Deposit and/or invest funds in any lawful manner
vii. Provide services
viii. Co-operate with or affiliate to firstly any bodies regulating or organising the Sport and secondly any club or body involved with it and thirdly with government and related agencies
ix. Do all other things reasonably necessary to advance the purposes of the club.
b) None of the above powers may be used other than to advance the purposes consistent with the Rules and the general law.
a) Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.
b) The Club may have different classes of membership and subscription on a non-discriminatory and fair basis.
c) The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
d) The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to an appointed panel consisting of club members.
e) Ceremonial Positions and Honorary Members/Life Members. The Committee may elect any person as an honorary member of the Club for such period as it thinks fit, or as a Life Member, and they shall be entitled to all the privileges of membership except
i. The Committee may elect any person as an honorary member of the Club for such period as it thinks fit, or as a Life Member, and they shall be entitled to all the privileges of membership except (unless such person has also retained their ordinary paid up membership)
ii. that they shall not be entitled to vote at meetings and
iii. serve as Officers or on the Committee
5. ALL GENERAL MEETINGS
a) All members may attend all general meetings of the Club in person.
b) General Meetings include Annual General Meetings or Extraordinary Meetings. They do not include Committee meetings.
c) The Secretary shall be responsible for communicating the date, time and place of the General Meeting at least 14 days before the meeting date.
d) The quorum for all General Meetings is Seven members.
e) The Chairperson, or (in their absence) another member chosen at the meeting shall preside.
f) Except as otherwise provided in these Rules, every resolution shall be decided by a simple majority of the votes cast on a show of hands.
g) Formalities in connection with General Meetings (such as how to put down resolutions) shall be decided by the Committee and publicised to Club members.
h) The resolutions to be proposed and a written agenda should then be distributed at least 48 hours before the meeting and in the case of the Annual General Meeting a list of the nominees for the Committee posts.
i) Only paid up members shall be entitled to vote on all matters.
j) The Secretary, or in their absence a member of the Committee, shall record minutes and ensure they are published to members.
k) The Chairperson shall have unlimited authority upon every question of order and shall be, for the purpose of such meeting, the sole interpreter of the Rules of the Club.
6. ANNUAL GENERAL MEETINGS (AGM)
a) The Club will hold an AGM once in every calendar year and not more than 15 months after the last AGM.
b) At least 1 months’ notice shall be given in advance of the AGM, including
i. Time, Date and location of the AGM
ii. Communications as to whether any acting Committee members wish to stand for reelection
c) The purpose of the Annual General Meeting is to transact the following business:
i. to receive the Chairperson’s and other Officers’ reports of the activities of the Club during the previous year;
ii. to receive and consider the accounts of the Club for the previous year and the report on the accounts of the independent auditor and the Treasurer’s report as to the financial position of the Club;
iii. For the acting Committee to stand down
iv. to elect the members of the Committee;
v. Nominations for election of members to any office or for membership of the Committee shall be made in writing by the proposer and seconder to the Secretary not later than 2 days before the meeting date.
vi. The nominee shall be required to indicate in writing their willingness to stand for election. vii. Officers will take office when the Chairperson has closed the meeting. Any vacancy occurring by resignation or otherwise may be filled by the Committee.
7. EXTRAORDINARY GENERAL MEETINGS (EGM)
a) An EGM shall be called by the Secretary within 14 days of a request to that effect from the Committee or on the written request of not less than 12 members signed by them.
b) Such an EGM shall be held on not less than 14 or more than 21 days’ notice at a place decided upon by the Committee or in default by the Chairperson.
8. ALTERATION OF THE RULES AND OTHER RESOLUTIONS
a) The Rules may be altered by resolution at an Annual or Extraordinary General Meeting provided that the resolution is carried by a majority of at least 75% of members present and entitled to vote at the General Meeting.
b) Any member is entitled to submit a proposal for consideration at any General Meeting. The proposal must be provided in writing to the Secretary no later than 5 days before the date of the General Meeting. The Secretary shall ensure the proposal is made available to all members in advance of the meeting.
9. THE COMMITTEE
a) Role of the Committee. Subject to these Rules the Committee shall have responsibility for the management of the Club, its funds, property and affairs.
b) Property etc.
i. All surplus income or profits are to be reinvested in the club. No surpluses or assets will be distributed to members.
ii. Funds may be distributed to third parties such as charities where the Committee sees fit, and in line with the wishes of the membership
iii. The Club may provide sporting and related social activities, or services sporting equipment, clothing, coaching, courses, insurance cover, medical treatment, event expenses, post-event refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
iv. The Club may also in connection with the sports purposes of the Club:
a. Pay for reasonable hospitality for teams and guests;
b. Indemnify the Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets);
v. The Committee will have due regard to the law on disability discrimination and child protection.
i. The Committee members may co-opt club members to serve until the end of the next AGM. ii. The Executive Officers and Committee members shall be proposed seconded and elected at the Annual General Meeting each year and shall remain in office until their successors are elected at the next Annual General Meeting. iii. Executive Officers and Welfare officers will be required to be vetted by British Cycling, in order to carry out DBS checks iv. Retiring Executive Officers and members of the Committee shall be eligible for re-election v. Training on Safeguarding will be provided and mandatory for Welfare officers and recommended for all Officers vi. Committee members must be unrelated or non-cohabiting. vii. Conflicts of interests need to be recognised, managed and recorded. viii. Welfare officers are free to attend Committee meetings but are not obliged to ix. Welfare officers can call a Committee meeting in the event there are issues that need to raise and or actioned x. A Committee member ceases to be such if i. they cease to be a member of the Club, ii. resigns by written notice, or iii. is removed by the Committee for good cause after the Member concerned has been given the chance of putting their case to the Committee with an appeal to the Club members, or iv. is removed by club members at a general meeting. xi. There is a complaints process outlined within the Code of Conduct which the Committee can use should the need arise.
d) Committee meetings
i. Whenever a Committee member has a personal interest in a matter to be discussed, they must declare it, withdraw from that part of the meeting (unless asked to stay), not be counted in the quorum for that agenda item and withdraw during the vote and have no vote on the matter concerned.
ii. The Committee may decide its own way of operating. Unless it otherwise resolves the following rules apply:
a. The Chairperson or another Committee member chosen by those present shall chair meetings;
b. Decisions shall be by simple majority of those voting;
c. A resolution in writing signed or accepted electronically by every Committee member, shall be valid without a meeting;
d. The chair of the meeting shall not have a casting vote. v. Records of meetings should be kept and published to members
e) The Committee may delegate any of their functions to sub-Committees but must specify
i. the scope of its activity and powers;
ii. the extent to which it can commit the funds of the Club;
iii. its membership; and
iv. its duty to report back to the Committee.
v. The Committee may wind up any sub-Committee at any time or change its mandate and operating terms.
i. Annual club reports and statements of account must be made available for inspection by any member and all club records may be inspected by any Committee member.
a) These Rules may be amended at a general meeting by 75% of the votes cast but not (if relevant) so as to jeopardize the Club’s status as a Community Amateur Sports Club as first provided for by the Finance Act 2002 and not in any event to alter its purposes (unless the procedure set out in 9 (b) has been followed) or winding up provisions.
b) The Club Purposes may be changed to include another eligible sport if the Committee unanimously agrees and the members also agreed on the change by a 75% majority of votes cast.
11. WINDING UP THE CLUB
a) The members may vote to wind up the Club if not less than 75% of those present and voting support that proposal at a properly convened general meeting.
b) The Committee will then be responsible for the orderly winding up of the Club’s Affairs.
c) After settling all liabilities of the Club, the Committee shall dispose of the net assets remaining to one or more of the following:
i. To another Club with similar sports purposes which is a charity and/or
ii. To another Club with similar sports purposes which is a registered CASC and/or iii. To the sport’s national governing body for use by them for related community sports.